07 Aug Improving Fleet Safety: Solutions and Technologies for Self-Insured Fleets

Fleet safety is a priority for all organizations. Fleet Response has the ultimate goal of empowering organizations of all sizes and types to ensure that they are reducing risks to keep drivers, vehicles, and company reserves protected. Our specialization is in serving self-insured fleets, which are at high risk for financial loss and even financial turmoil when an accident occurs. 

For fleets like this, a strong safety-first initiative is critical to financial strength. Self-insured companies that do not put enough focus and attention on the process will find themselves suffering from delays, time-consuming misunderstandings, and loss of revenue. 

However, with a fleet safety program tailored to your organization’s unique needs, it may be possible to streamline operations, reduce risks, and run a more efficient operation. The goal here, though, is to have the information and tools necessary o make that happen. 

The Role of Fleet Response in Improving Fleet Safety

The Fleet Response program offers a range of features to assist with fleet management and safety. These features include:

• Ordering of Electronic Motor Vehicle Records (MVRs): Our program allows for the efficient ordering of electronic MVRs, which provide information about a driver’s driving history, violations, and license status.
• Driver Risk Profiling: Our program helps in assessing driver risk by analyzing various factors such as driving history, violations, and other relevant data. This profiling enables the identification of high-risk drivers who may require additional training or monitoring.
• Online Safety Training: Our program provides access to online safety training modules, allowing drivers to improve their knowledge and skills related to safe driving practices. These training courses can be completed remotely at the driver’s convenience.
• Integration of Accident Data: When combined with the accident program, the Fleet Response program integrates accident data, enabling a comprehensive analysis of accidents and their causes. This integration helps in identifying trends and implementing preventive measures to reduce accidents and associated costs.
• Fleet Policy Recommendations and Consultation: Our program offers guidance and consultation on developing or refining fleet policies and procedures. This ensures that your fleet’s policies align with industry best practices and regulatory requirements.
• Standardized Infraction Point System: Our program utilizes a standardized infraction point system based on your fleet policy. This system assigns points for violations, enabling consistent evaluation and management of driver performance.
• Online Password-protected Access to VISIBILITY: VISIBILITY is a management tool that provides online access to important fleet-related information. It offers secure access to authorized members of your management team, allowing them to review and analyze data, reports, and driver information.
• Identify and Manage Drivers by Exception: Our program helps in identifying and managing drivers who deviate from established safety protocols or exhibit high-risk behavior. By focusing on drivers who require attention, risk, and liability can be minimized.
• Dedicated Safety Support Team: Fleet Response provides a dedicated safety support team that works directly with your drivers and administrators. They offer assistance, guidance, and resources to address safety concerns and ensure compliance with policies.
• Comprehensive Safety Analysis: We offer comprehensive safety analysis through ad-hoc reports available in VISIBILITY. These reports provide detailed insights into driver performance, accident trends, and other safety-related metrics. The analysis can be customized to meet the specific needs of your management team.
• Customized Reporting: Our program allows for customized reporting, tailoring the presentation of data and metrics to suit your fleet’s specific requirements. This flexibility ensures that you receive the information that is most relevant to your fleet management goals.
• ACH Billing Format: Our program supports the ACH (Automated Clearing House) billing format, which facilitates the automated electronic transfer of funds for billing and payment purposes. This streamlines the financial aspects of the fleet management process.
  The Fleet Response safety program combines various features and resources to enhance driver safety, streamline fleet management, and reduce risk and liability associated with operating a fleet of vehicles.

Customization: Meeting Unique Needs and Requirements

When it comes to fleet driver safety, no two companies have the same needs and obligations. That is why Fleet Response works closely with organizations to create a customized platform for each client. This enhances outcomes because it ensures that your safety program focuses specifically on your risks, your areas of opportunity, and your goals.

This may include, for example, programs tailored to educating drivers about their risk levels or bringing drivers up to speed on training. It may incorporate specially designed safety initiatives that are geared towards your company’s risks related to driver distraction or maintenance concerns.

Having a customized solution like this helps to improve your fleet’s safety. It does not create a simple, blanket program that should work for all companies but instead enables your organization to have access to very specific and tailored targets and goals, creating more of an impact right away on your target risk areas. Ultimately, a customized program directly impacts your bottom line faster.

Visibility: Access to Essential Information

Core to the success of any program is information. Without ample visibility into your fleet in real-time, it’s impossible to know where your company stands and what risks are present. However, Fleet Response offers an improved level of visibility by providing real-time information and data to clients. That means that your fleet managers get access to insights in real-time so they can make immediate decisions to improve outcomes.

This real-time information can change the way your organization operates. This may include:

• Claim and rental activity
• Maintenance data
• Fleet safety information
• Subrogation status
• Repair updates
• Driver performance

Enhanced visibility is empowering for companies. It helps self-insured fleets to have more ability to make critical decisions (even time-critical decisions) without any risk to their long-term goals. Without this visibility, you may be unsure of what steps you could take to minimize risk or reduce costly outcomes.

Accountability: Seamless Collaboration

Fleet Response is committed to complete support for every client. A core component of this is accountability. We are committed to providing you with the reliable resources and accurate information that you need. The ultimate goal in this is to ensure that your organization has the valuable data and insights needed to change outcomes.

Fleet Response ensures a seamless and effective collaboration process with every client. That includes real-time discussions and support when it is needed. 

One of the most common misconceptions is that working with a third-party team for these needs can lead to delays. Yet, the effectiveness and dedication of the team at Fleet Response make it possible to be more efficient or at least to provide the same level of efficiency as expected from an in-house team. For organizations, that is critically important because moving to outsource fleet safety management is likely to save your organization substantial funds.

Solutions and Technologies for Fleet Safety

Advanced safety solutions and technologies are available to help support the needs of self-insured fleets. Having access to the most advanced resources is perhaps one of the most impactful ways for companies to achieve their goals consistently. 

Telematics and GPS tracking systems are some of the most valuable of these tools. They provide fleet managers with ongoing information available in real-time about what is occurring within the vehicle, no matter their location. In many ways, this enhances any effective fleet safety program because it allows fleet managers to make quick decisions that may:

• Alert drivers to concerns related to distracted driving or reckless driving
• Provide fast information about a potential emergent repair need before it leads to an accident
• Provide constant insight to allow for optimizing routes to keep drivers on the road for fewer hours, especially with obstacles on the path

In addition to this, Fleet Response also provides driver training programs and behavior monitoring tools. These tools provide drivers with information and insight into how well they are doing behind the wheel so they can make better decisions and minimize safety risks. With these tools, companies gain insight into how they can support their drivers, and that may help to keep more on board and minimize turnover.

Vehicle maintenance programs are also available, and these can be a core component of any fleet driver safety because they offer insight into the current condition of various components at any time. They help ensure the manufacturer’s recommendations for maintenance happen on time, protecting warranties and minimizing risks as well. Each component of this process ensures the long-term success of any such program.

Finding the Reliability Support Your Organization Needs

Fleet Response provides a wide range of resources to help companies to implement highly effective fleet safety programs. For self-insured companies, this investment is critically important to long-term health and growth. 

Improving fleet safety is not something companies should do, but it can be critically important, especially for self-insured fleets that cannot financially weather serious losses long term, especially if those are repeated and avoided losses. This saves companies money.

Explore the solutions and technologies available today to support fleet safety management within your organization. To do this, contact Fleet Response to learn more about the customized solutions available to enhance the way you operate your business. Our team is not just here to sell a service or provide instructions on what you should do. Rather, we collaborate carefully with our clients to ensure their needs are met on an ongoing basis, improving safety and ensuring efficiency in managing all aspects of your fleet.